Employment Opportunities

Current Opportunities:

Job Title:             Office Manager  

(Part Time)         30-32 Hours/week (regular schedule of M-F, 9a-3p – may need to flex at times)

Salary:                  $17-19/hour DOE

Reports to:          Executive Director

ORGANIZATION & POSITION OVERVIEW:

We are seeking an exceptional person for our Office Manager position with highly developed administrative, bookkeeping, data management and problem-solving skills. The position is responsible for creating a positive first impression on constituents and performs office and clerical duties in direct support of the Foundation’s operations and Board of Trustees. Work is performed under the general direction of the Executive Director, but extensive leeway is granted for the exercise of independent judgment and initiative within the guidelines of specific laws, policies, and procedures.  The position works with detailed, complex, and sensitive materials and must exercise considerable judgment, diplomacy, and human relation skills as a routine part of the job.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Greets visitors, answers phones, schedules Care Van rides, coordinates with drivers, and provides administrative support to Care Van program
  • Uses QuickBooks to process AR/AP, bank deposits, expense reimbursements and financial reports
  • Supports outside accountant with payroll preparation and reporting
  • Responds to foundation donors, sponsors, supporters and customers as needed
  • Assist with preparation of annual budget, as well as budget monitoring and reporting
  • Coordinates schedules and arrangements for meetings of the Foundation Board and committees
  • Records, edits, prepares and distributes documents for Board and committee meetings
  • Prepares and maintains all official documents of the Foundation; prepares documents for publication and maintains the Foundation’s official records
  • Gathers, interprets, and prepares data for studies, reports and grants as requested
  • Maintains systems for contracts, agreements, and minutes for day to day operations and grants
  • Provides project support such as grant research, preparation and presentation, project reporting, file management and record keeping
  • Performs a variety of administrative support duties including travel and registration arrangements, purchasing supplies, and maintaining confidential files
  • Manages website updates and maintenance
  • Manages the check in/check out system at the Foundation’s annual Gala
  • Assists with other Foundation events as requested
  • Provides support to the Executive Director and Board of Trustees as requested

 

SKILLS, QUALIFICATIONS & EXPERIENCE:

  • Two (2) years of office management experience preferred
  • Proficiency in Quickbooks
  • Excellent interpersonal and customer service skills
  • Strong data management skills with a high degree of accuracy and attention to detail
  • Experience with Microsoft Office (Word, Excel, Publisher, Access), and Google Suite
  • Proficiency in general business office responsibilities, general record keeping responsibilities, and general office organization
  • Experience in non-profit management preferred
  • Ability to problem-solve, think critically and make decisions independently
  • High level of time-management and organization skills; ability to manage multiple priorities and meet strict deadlines
  • Ability to maintain professional, working relationships with staff, volunteers, donors, community partners and other constituents
  • Excellent oral and written communication skills
  • Ability to maintain professionalism in appearance, speech and conduct
  • Experience managing confidential and proprietary information
  • Dependable and punctual

BENEFITS:

  • $150 per month to be used for healthcare stipend and/or retirement savings contribution
  • Ten Paid Holidays
  • Paid Time Off

TO APPPLY:

Email resume and cover letter to Sara Stratton at saras@rfwellnessfoundation.org