Employment Opportunity – Administrative Coordinator

Job Title:             Administrative Coordinator

(Part Time)         26-32 Hours/week (regular schedule of 9a-3p – may need to flex at times)

Salary:                 $19.50-$21.50/hour DOE 

Reports to:         Executive Director

To Apply:            Email resume & cover letter to saras@rfwellnessfoundation.org

 

ORGANIZATION & POSITION OVERVIEW:

Rainier Foothills Wellness Foundation works to support a healthy community by providing a safety net for our most vulnerable citizens.  We create opportunities for individuals and organizations to come together to address critical issues that impact our community.

We are seeking an exceptional person for our Administrative Coordinator position with highly developed administrative, bookkeeping, data management, donor/client relations and problem-solving skills. The position is responsible for creating a positive first impression on constituents and performs office and clerical duties in direct support of the Foundation’s operations and Board of Trustees. Work is performed under the general direction of the Executive Director, but extensive leeway is granted for the exercise of independent judgment and initiative. The position works with clients, donors, volunteers and partners of varied backgrounds and must exercise considerable judgment, diplomacy, and human relation skills as a routine part of the job.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Greet visitors, answers phones, schedules Care Van rides, coordinates with drivers, and provides administrative support to Care Van program
  • Use QuickBooks to process AR/AP, bank deposits, expense reimbursements and financial reports
  • Support outside accountant with payroll preparation and reporting
  • Manage CRM database and supports Executive Director in donor relation activities
  • Assist in producing and facilitating fundraising events and campaigns
  • Assist with preparation of annual budget, as well as budget monitoring and reporting
  • Coordinate schedules and arrangements for meetings of the Foundation Board and committees
  • Record, edit, prepare and distribute documents for Board and committee meetings
  • Prepare and maintains all official documents of the Foundation; prepares documents for publication and maintains the Foundation’s official records
  • Gather, interpret and prepare data for studies, reports and grants as requested
  • Provide project support such as grant research, preparation and presentation, project reporting, file management and record keeping
  • Perform a variety of administrative support duties including travel and registration arrangements, purchasing supplies, and maintaining confidential files
  • Manage website updates and maintenance
  • Provide support to the Executive Director and Board of Trustees as requested

 

SKILLS, QUALIFICATIONS & EXPERIENCE:

  • Two (2) years of administrative support experience preferred
  • Proficiency in Quickbooks
  • Excellent interpersonal and customer service skills
  • CRM/database experience
  • Experience with Microsoft Office (Word, Excel, Publisher, Access), and Google Suite
  • Proficiency in general business office responsibilities, general record keeping responsibilities, and general office organization
  • Experience in non-profit management preferred
  • Ability to problem-solve, think critically and make decisions independently
  • High level of time-management and organization skills; ability to manage multiple priorities and meet strict deadlines
  • Ability to maintain professional, working relationships with staff, volunteers, donors, community partners and other constituents
  • Excellent oral and written communication skills
  • Ability to maintain professionalism in appearance, speech and conduct
  • Experience managing confidential and proprietary information
  • Dependable and punctual

 

COMPENSATION & BENEFITS:

  • Generous PTO
  • Paid holidays